Role and ResponsibilitiesThe Payroll & Benefits Administrator is responsible for executing all payroll and benefits-related functions across multiple sites, ensuring compliance with internal policies and external regulations. This position supports accurate payroll processing, manages benefits administration, performs reconciliations, and serves as the primary point of contact for related inquiries. The role requires a high level of attention to detail, discretion, and the ability to manage sensitive employee data with confidentiality and professionalism. This role is 100% in office and based at our North Houston location. Payroll Administration - Manage payroll processing for all company locations, including regular and special payroll runs (e.g., bonuses, incentives).
- Review timecards, enter pay changes, and verify payroll inputs such as new hires, promotions, terminations, and wage changes.
- Ensure accurate tax withholding and compliance with all federal, state, and local payroll tax requirements.
- Process payroll adjustments, including retroactive pay, garnishments, and corrections.
- Maintain payroll records in ADP Workforce Now and generate standard and ad-hoc reports.
- Administer quarterly HSA employer contributions and other benefit-related payroll items.
- Conduct regular audits of payroll and leave balances; coordinate with managers to verify data.
Benefits Administration - Serve as the primary point of contact for benefits-related inquiries from employees and vendors.
- Process benefit enrollments, changes, and terminations; perform data quality checks.
- Support new hire benefit orientations and employee education efforts.
- Assist with open enrollment, including communication, enrollment tracking, and follow-up.
- Manages all aspects of retirement plan processes, ensuring accurate contributions, regulatory compliance, and coordination with plan providers
Compliance & Documentation - Ensure payroll and benefits practices comply with applicable laws and regulations.
- Maintain up-to-date documentation of procedures; train back-up personnel as needed.
- Complete year-end processes including W-2 preparation, reconciliation, and reporting.
- Provide support during internal and external audits related to payroll and benefits.
General Support - Collaborate with HR and leadership on compensation changes and policy enforcement.
- Participate in HR projects and initiatives as assigned.
- Maintain strong relationships with internal stakeholders across departments and locations
- Other duties as assigned.
Qualifications, Skills, and Educational Requirements : - 3–5 years of multi-site /multi-state payroll and benefits experience
- Proficiency with ADP Workforce Now
- Strong understanding of payroll tax regulations and benefits administration
- Experience with payroll systems, timekeeping tools (ideally Kronos), and error resolution
- Excellent organizational, communication, and problem-solving skills
- Ability to maintain confidentiality and exercise discretion
- Strong Excel and Microsoft Office skills
- Experience with retirement plan administration
Preferred:
- Certified Payroll Professional (CPP) or related credential
- Bachelor’s degree in human resources, Business Administration, or related field
- Previous experience performing payroll and benefits reconciliations
, PHYSICAL ACTIVITIES While performing the functions of this job, the employee is: - Continually required to stand or walk; use hands to finger, handle, or feel; and talk or hear.
- Regularly required to reach with hands and arms.
- Continually required to sit.
- The employee must occasionally lift and/or move up to 35 pounds.
- Specific vision abilities required by this job include close vision.
The company will make reasonable accommodations to enable individuals with disabilities to perform the essential functions and expectations . ENVIRONMENTAL CONDITIONS While performing the functions of this job, the employee is: - Typically, working in an office environment
- The noise level in the work environment is usually moderate
Disclaimer: This job description is intended to describe the general nature and level of work being performed. It is not intended to be an exhaustive list of all duties, responsibilities, and qualifications required of employees assigned to the role. Management reserves the right to assign or reassign duties and responsibilities at any time, with or without notice, to meet changing business needs. |