Office Administrator - Communications

Classification:  Support Staff

Exemption Status/Test:  Non-exempt

Job Grade: 4

Department: Communications

Reports to: Department Director

Job Goal:

Assist the Communications Department in meeting center-wide and center goals

Qualifications:

1. At least three years of experience as an administrative assistant
2. Excellent organizational skills
3. Exceptions to the above qualifications as deemed appropriate by the Executive Director 

Education:

High school diploma

Experience:

Three years of experience as an administrative assistant

Special Knowledge and Skills:

1. Excellent written and verbal communication skills
2. Ability to organize and manage concurrent projects and meet deadlines with attention to detail
3. Proficiency in a variety of software programs such as Microsoft Suite, Canva, and mass-email applications 

Major Responsibilities:

1. Assist the Department Director of Communications in achieving communication goals.
2. Place purchase orders and billing statements to assist the Department Director of Communication in managing department budgets.
3. Perform administrative tasks, including organizing, filing, scheduling appointments, storing electronic files, and maintaining department contact lists.
4. Draft department communications to communicate project deadlines and expectations.
5. Participate in marketing, planning, and executing center-wide conferences or special events.
6. Assist with other activities that support communication team members to meet the organization’s communication goals, as needed.

Supervisory Responsibilities:

None

Physical Demands/Environmental Factors/Mental Demands:

Frequent use of standard office equipment; prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting; repetitive hand motions (keyboarding and use of mouse); occasional light lifting and carrying (less than 15 pounds); may work prolonged and irregular hours; work with frequent interruptions; maintain emotional control under pressure.