Office Administrator

The Office Administrator will play a key role in ensuring smooth office operations by assisting with accounting tasks, maintaining records, and supporting HR-related functions. This role will handle a variety of administrative duties including financial document processing, managing HR records, assisting with payroll, employee onboarding, and providing general office support.

• Serves as the receptionist for the office, greeting visitors and applicants.
• Assist with data entry for accounts payable/receivable and monthly reconciliation.
• Assist with the management of invoices, receipts, purchase orders, and other financial records.
• Assist with employees onboarding, including processing new hire paperwork, conducting orientations, and ensuring compliance with company policies.
• Sort incoming mail and deliver to the appropriate department or individuals, processes outgoing mail.
• Maintain office organization by ordering supplies, managing equipment, and ensuring that the workspace is well-maintained.
• Maintains the integrity and confidentiality of human resource files and records.
• Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, and holiday parties.
• Assist with special projects and other tasks as assigned by senior leadership or management.
• Duties and responsibilities may change, and new ones may be added at any time with or without advanced notice.

Required Skills/Abilities:

• High school diploma or equivalent; associate or bachelor’s degree in accounting, business, human resources, or a related field preferred.
• 1–3 years of experience in office administration, accounting, HR support, or executive assistance.
• Experience with payroll, HR software, or recruitment is a plus.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Analytical abilities and aptitude in problem-solving
• Strong attention to detail and high level of accuracy.
• Ability to handle sensitive and confidential information with discretion.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift to 15 pounds at times.