POSITION SUMMARY 

The primary scope of this position is to coordinate human resources related administrative activities. The role is required to generate, process, and maintain information applicable to personnel record keeping, employee documentation and the input of personnel actions (i.e., relevant employment information, i.e., skills, credentials, education, etc.) into the Human Resources Information System (HRIS) and other related systems. HR/Payroll database facilitation to include the creation, generation of queries and required personnel reports.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Maintain the HRIS to include, but not limited to, inventory of documentation from personnel files, confidential files, benefits files, and automated files.                                 
• Track material removed from files to ensure all documentation is returned.                                             
• Locate, add, and retrieve materials from files in response to requests from authorized users. 
• Create organizational data storage systems to ensure regulatory compliance related to FLSA, FMLA, Performance Standards and any other required sources.                                                                  
• Conduct monthly audits (via personnel files and automated databases) to ensure that all documentation is in compliance and included in an organized and accurate manner.                                                                            
• Administer the FMLA program for all Agency staff.                                                                                    
• Process all personnel actions (new hires, terminations, promotions, job changes, reclassifications, transfers, leaves of absence) into the HR/Payroll HRIS system while ensuring accuracy of necessary and completed forms.
• Maintain an interactive working relationship with the payroll office to resolve benefit/pay-related issues, using independent judgment and decision-making skills.                                                                                   
• Perform all employment and salary verification for existing and terminated employees, as required.     
• Create, compile, manipulate, and analyze data and reports related to salary analysis, termination and hiring statistics, as well as other reports as assigned by the Human Resources Manager, for internal or external purposes.                                                                                                                                                 
• Provide back up for Human Resource Generalists as needed.                                                   
• Coordinate paperwork process for licensing central registry checks and other applicable background checks.                                                            
• Present and ensure the completion of all required new hire paperwork through the New Employee Orientation process.                                         
• Attend job fairs as a spokesperson for the Agency regarding recruitment efforts and Agency programs.           
• Assist with internal investigations as needed.                                                                                           
• Assume other duties as assigned by the Human Resources Manager.                     
• This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position.  Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor.
• This job description may be revised upon development of other duties and changes in responsibilities.

ESSENTIAL TRAITS/COMPENTENCIES

Essential traits for this position are as follows:

• Must be a self-starter.
• Must be able to communicate effectively with team members and management.
• Must be results oriented.
• Must have superior organizational and time management skills.
• Must be able to work independently or on teams in challenging work atmosphere.
• Must have an exceptional aptitude for attention to detail.
• Must be able to prioritize and balance multiple projects and deadlines in a fast-paced, deadline driven environment.
• Must be able to plan and complete tasks and assignments on-schedule with minimal supervision using appropriate judgment.
• Must be able to exercise appropriate judgment, discretion, maintain the confidentiality of all Gulf Coast Community Services Association (GCCSA) stakeholders.
• Must be able to contribute to building a positive team spirit; put success of team above own interests; support everyone's efforts to succeed.
• Must be able to show respect and sensitivity for cultural differences; promote a harassment-free environment.
• Must be able to treat people with respect and dignity; work with integrity and ethically uphold the Agency's mission and values.

QUALIFICATIONS:  

The requirements listed below are representative of the knowledge, skills and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

Education/Experience

An associate degree or related education plus relevant work experience. Any combination of education & experience which provides the required knowledge, skills, and abilities is qualifying. Knowledge of Human Resources policies and procedures. Must have the ability to maintain confidential, sensitive, and proprietary information.      

Communication Skills

Must have the ability to read and comprehend intermediate to complex instructions. Bilingual English/Spanish preferred. Able to write concise, logical, and grammatically correct written communication and the ability to write simple and clear correspondence. Excellent oral and written communication skills are necessary to interact with all levels of management, colleagues, and staff to ensure consistency and proper procedure implementation.

Mathematical Skills

Basic math skills required.

Computer Skills

Must be able to work in a computerized environment and have intermediate knowledge of Microsoft Office Applications including but not limited to: Windows, MS Outlook, MS Word, MS Excel, MS Power Point and MS Access. 

Licensing/Certifications

Must be able to provide reliable transportation.

Physical Demands & Work Environment: 

Safety is one of our core company values. When necessary, employees may be required to wear personal protective equipment (PPE). The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. 

While performing the duties of this job, the employee may regularly be required to talk and hear. The employee is frequently required to sit and use hands. Additionally, the employee is required to stand and walk. Employee must be able to lift items from the floor up to 30 pounds, reach overhead and to the floor.

The work environment is that which is typical of an office setting. 

The noise level in the environment is usually quiet to moderately noisy.

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