Human Resources Manager

JOB SUMMARY
The Human Resources Manager assists in developing policy and coordinates human resources activities including recruiting, onboarding, compensation, employee relations, benefits, compliance, training and other employee services. This position is responsible for the management of the Company’s benefits programs including 401(k), Section 125 benefits and other leave policies. This position is also responsible for staying abreast of changing employment law as it relates to the position’s essential functions.

ESSENTIAL FUNCTIONS OF THE JOB

• Maintains confidentiality on all matters related to the position and the organization.
• Manages all activities relating to human resource policy, staffing, compliance, employee training, management development, employee relations, benefits administration, and compensation.
• Partners with management to ensure HR goals and policies supports company business units and departments
• Manages a team responsible for benefits administration, payroll deductions, HR and onboarding/offboarding of employees.
• Responsible for developing, implementing, and administering employee benefits programs including medical, dental, vision, long term disability, short term disability, life insurance, flexible spending accounts, health savings accounts, accident, hospitalization, critical illness, COBRA, and 401(k) plan.
• Manages relationships with recruiters and vendors including benefits providers (insurers and brokers) as well as HRIS, payroll and other HR related vendors and partners.
• Responsible for organization’s compliance with federal, state & local labor laws relating to HR & Benefits: ACA, ERISA, COBRA, Section 125 plans, DOL Wage & Hour, FLSA, and FMLA. Acts as Company Subject Matter Expert in these areas. 
• Ensures all company HR policies are applied consistently.
• Manages external HR vendor relations and consults with Broker representatives/carriers as appropriate. Serves as primary point of contact with third-party vendors or carriers.
• Serves as primary contact for all employee relations inquiries – investigates matters as appropriate, coaches managers and employees on workplace issues and trends.
• Develops training materials and performance management programs to help ensure employees and managers understand their job responsibilities.  
• Regular, prompt in office attendance is essential to this role as this position provides customer service to employees, including field personnel; management and Board members both in person and remotely.  
• Oversees company annual reporting and auditing including 401k audit, annual non-discrimination testing, EEO-1 filing and other applicable reports. 
• Recommends and implements procedures to reduce absenteeism and turnover.
• Leads recruiting, interviewing, hiring, and terminations to support company business units and departments.
• Maintains employee personnel records in HRIS and ADP WFN ensuring accuracy.
• Leads team to plan, coordinate and carry out employee Annual Open Enrollment events and year round new hire enrollments.
• Responsible for Company ACA compliance. Performs functions in ADP WFN relating to 1095 & 1094-C forms. Prepares reports and reviews for accuracy.
• Provides administrative support for 401(k) plan by acting as plan administrator. assisting employees with enrollment, answering questions, processes distributions, hardships, rollovers, and RMDs.
• Reviews monthly billing invoices & reconciliations for accuracy and makes adjustments as appropriate.  
• Performs other duties as assigned by manager.
• This is a full-time position, Monday-Friday, and on occasion may require more than 40 hours per week depending upon workload.
• The job requires a regular presence in the Houston office.
  

OTHER SKILLS & ABILITIES

• Extensive knowledge in human resource strategies and practices including employment law, legal guidelines and policy, compensation, performance management, safety, hiring and employee relations; benefits administration and workforce trends. Must be able to apply these strategies and practices in compliance with employment regulations
• Strong verbal and written communication skills are required to effectively communicate with internal and external customers.
• Ability to respond effectively to sensitive inquiries and complaints.
• Effectively presents information and responds to questions from groups of managers, clients, customers, and the general public.
• High attention to detail and strong organizational skills.
• Prior experience using HRIS and benefit administration databases preferably ADP Workforce Now and BambooHR.
• Must be able to prioritize and meet deadlines.
• Demonstrates a strong sense of urgency while maintaining accuracy.
• Demonstrates ability to work independently but also contributes to wider HR/Payroll & Benefits team efforts.
• Demonstrates ability to maintain confidential information.
• Excellent computer skills and an in-depth knowledge of Microsoft Word, Excel (including V-Lookup), and PowerPoint required.

EXPERIENCE REQUIREMENTS

• Minimum of four plus years’ HR & benefits administration experience preferred.
• Prior experience using ADP-Workforce Now for HR/benefits administration is preferred.
• Previous experience with multi-state employer and payroll.
• Previous experience managing personnel both in person and hybrid/remote.
• Demonstrated proficiency in the Microsoft Office Suite 
  

EDUCATION REQUIREMENTS

• College degree in Business, Human Resources, Psychology or other related field required.
• Additional Benefits Certification/HR training is a plus.
• Certification through the Society for Human Resource Management (SHRM) or the Human Resource Certification Institute (HRCI) strongly preferred. 

PHYSICAL REQUIREMENTS ESSENTIAL TO PERFORM THE FUNCTIONS OF THE JOB

• May be required to lift up to 30 lbs. 
• Frequent use of auditory, verbal and visual capabilities in order to adequately communicate via phone, computer and in person.
• Frequent sitting for extended periods of time to carry out administrative functions.
• Frequent concentration for extended periods of time, paying attention to detail to analyze information.
• Frequent use of hands to operate the computer or office equipment.
  

*This position is on-site and located in Houston, Texas. No relocation available at this time. 

Please note, we are not accepting inquiries or candidates from third party staffing agencies at this time. 

EnSiteUSA is an Equal Employment Opportunity (EEO) employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, genetics, disability, age or veteran status.