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Human Resources Coordinator / Assistant

Rotating Machinery Svcs Inc
Full-time
On-site
Houston, Texas, United States
Human Resources (HR) & Recruitment

THE ROLE

The Human Resources Coordinator/Assistant provides administrative support to the human resource function including record-keeping, organization of documentation HRIS entry and on-site administrative tasks, such as welcoming and announcing visitors, setting up meetings, ordering lunch, etc.

This position is responsible for performing HR related assignments and carries out responsibilities including, but not limited to, recruitment support, onboarding, employee engagement, training/event support, performance management aid, health and wellness support, employment compliance related to record retention, labor posting and employee files, in addition to providing administrative support to both HR and Senior Level Team members.. The role requires strong communication and attendance, organization, attention to detail, interpersonal and team-building skills as well as planning skills in order to foster collaborative relationships and employee engagement.  This role is an on-site positions Monday - Friday.

SKILLS REQUIRED

ORGANIZATIONAL:

  • Exceptional ability to multitask, prioritize, and manage time and resources effectively.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Excellent organizational skills and attention to detail. 
  • Display ownership and accountability for tasks and responsibilities. 

INTERPERSONAL:

  • Excellent interpersonal and customer service skills. 
  • Excellent verbal and written communication skills.
  • Working understanding of human resource principles, practices, and procedures.

TECHNOLOGIES:

  • Proficient with Microsoft Office Suite or related software.
  • Proficient with human resource information system (HRIS), and similar computer applications.  ADP Experience Preferred
  • Must have basic knowledge of Excel formulas, Microsoft Outlook, and formatting knowledge in Word.

PRIMARY ROLE RESPONSIBILITIES

  • Maintains accurate and up-to-date human resource files, records, and documentation.
  • Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; 
  • Assists HR in the coordination of telephone screening meetings, scheduling interviews, conducting/assisting in interviews, and managing pre-employment screening.
  • Partner with the HR team to conduct new hire on boarding program by scheduling, organizing and preparing materials.
  • Handles documents associated with RMS events, to include but not limited to, work anniversaries, welcome materials, and birthday cards.
  • Responsible for data entry into the HRIS database including but not limited to, gathering and uploading ADP profile pictures. 
  • Works with the guidance of HR Team on creating standardization of HR forms, numbering of documents, job description titles, and uniform coding in the HRIS system (ADP Workforce Now).
  • Ensures human resource files and records are maintained in accordance with legal requirements and company policies and procedures.
  • Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, retirement celebrations, customer meetings.
  • Provides clerical support to the HR department and to Senior Level Team members on site
  • Order and maintain Supplies for site office.
  • Set up meeting rooms and order meals for site customer or employee meetings.
  • Assists with providing research for policies, training, and other human resource issues.
  • Creates and updates departmental work instructions, to help drive internal human resources process and procedures.
  • Cross training throughout Human Resources functions.
  • Manages Human Resources meeting minutes and leads in the coordinator of action items.
  • You may be required to perform other job-related duties as requested by the HR team.

ADDITIONAL RESPONSIBILTIES

This is a general list of the responsibilities of a Human Resources Coordinator/Assistant but does not include all aspects of the position. Due to the growth of the company, responsibilities may change based on employee or business needs. This role reflects an increased scope of responsibility, autonomy, and impact across HR functions.

REQUIRED EXPERIENCE & QUALIFICATIONS

  • Minimum of 2 years of HR experience within a complex and dynamic work environment.
  • Experience in a manufacturing environment preferred
  • HR exposure to one or more of the following areas would be helpful: administration, onboarding, off-boarding, recruitment, HRIS, and employee engagement.
  • Must be able to work in a fast-paced environment with a high focus on meeting deadlines.
  • HRIS experience with ADP Workforce Now is helpful but not required.
  • Exhibits passion and drive for HR; takes initiative and is continuously evolving to stay personally and organizationally effective.
  • Builds trust, has professional credibility and delivers results.
  • Works with a strong sense of integrity and confidentiality.
  • Demonstrates successful collaboration with a service-oriented approach.
  • Strong written/verbal communication skills and must have attention to detail.
  • Computer proficiency (Microsoft Word, Excel, Outlook, and PowerPoint).
  • Ability to organize, multitask, prioritize and work efficiently under pressure.

REQUIRED EDUCATION

  • Associate degree in Human Resources or Business Management; or a minimum of 2 years’ Field experience required.

ADDITIONAL REQUIREMENTS

  • The on-site position will be based full time at our Houston, TX Northchase office.  77060
  • Travel time is expected to be 0 - 15%
  • This is a full-time position, with a minimum expectation of 40-45+ hours per week. Additional hours, including evenings or weekends may be required based on employee or business needs.
  • This position can be required to participate in the company random specific drug and alcohol screening and background check.
  • Ability to lift 30 lbs.
  • Ability to professionally handle stressful situations.
  • Able to understand, read, write, and speak English.
  • Able to speak Spansih preferred but not required
  • Organization skills to manage multiple deadlines and priorities.
  • Authorized to legally work in the US.   This position does not offer sponsorship
  • Ability to sit for long periods of times, able to reach above head, bend and stand.
  • Able to pass a pre-employment drug, alcohol test and background check.

Work Environment:

  • Office Environment on a regular basis. While performing the duties of this position, the employee may enter a shop environment and will be exposed to moving mechanical parts. While the work area may be described as generally clean, safe, and "not loud", there will be machining operations that generate moderate noise and metal particles.

WHAT WE OFFER

  • Competitive Pay
  • Paid Time Off
  • Medical / Dental / Vision
  • 401k 
  • Employee Incentive Programs
  • Employee Reimbursement Programs

Come Join Rotating Machinery Services Inc. and watch your Career go TURBO! Visit www.rotatingmachinery.com to learn more about who we are and what we do.

ABOUT RMS

Rotating Machinery Services (RMS Inc.) was established in 1998 with the vision to reinvent the concept of an aftermarket turbomachinery business. The goal was to provide turbomachinery operators with unparalleled service based on established relationships, solid engineering, and technical expertise—all backed by responsiveness in competitive prices and lead times.  RMS’ commitment to quality penetrates every aspect of the organization and in the guiding force for all decision making. With an equal blend of cutting-edge technology, engineering experience, and the work of skilled crafts people, RMS continuously delivers the best possible results to customers. RMS is a nimble organization with a collaborative culture of individuals who come to work every day with a desire to improve upon their craft and further the rotating machinery industry.

RMS Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.