Status: Full-Time
Department: Human Resources
The Human Resources Assistant provides administrative and operational support to the HR department, ensuring smooth day-to-day functions, excellent customer service, and timely completion of employee-related tasks. This role assists with onboarding, employee record management, recruitment coordination, and general HR support to employees and leadership.
Maintain employee files, documents, and records in accordance with company policy and compliance standards.
Support HR leadership with scheduling, correspondence, and preparation of reports or presentations.
Assist with HR inbox management, routing questions to the appropriate HR staff.
Prepare new hire packets, collect required documents, and ensure all onboarding steps are completed.
Coordinate background checks, TB/physical appointments, and orientation schedules.
Assist with termination paperwork, exit interviews, and removal of system access when employees separate.
Post jobs on job boards, track candidates, and support recruiters with screening and interview scheduling.
Maintain applicant tracking updates and communicate with candidates as directed.
Serve as a point of contact for general HR questions, directing employees to resources or HR representatives.
Support employee events, trainings, and recognition programs.
Ensure all employee documentation is complete, accurate, and compliant with regulatory requirements (e.g., I-9, medical records, certifications).
Enter and update data in HRIS systems, ensuring accuracy and confidentiality.
Assist with audits, reporting, and compliance tasks.
High school diploma required; associate’s or bachelor’s degree preferred.
Prior administrative or HR experience preferred, especially in healthcare or high-volume environments.
Strong organizational skills and attention to detail.
Excellent communication and customer service skills.
Ability to handle confidential information with professionalism.
Proficiency with Microsoft Office (Word, Excel, Outlook); experience with HRIS systems a plus.
Professionalism & confidentiality
Organization & time-management
Communication & interpersonal skills
Customer service orientation
Ability to work in a fast-paced, team-focused environment