JOB TITLE: Assistant Center Administrator
DEPARTMENT: Office of Head Start/Early Head Start
REPORTS TO: Operations Support Manager
SUPERVISORY RESPONSIBILITIES: Yes
FAIR LABOR STANDARDS ACT STATUS: Exempt
COMPENSATION LEVEL: Level 6
Date Prepared: 04/13/2015
Revision Date: 09/01/2022
POSITION SUMMARY
The primary scope of this position is to support and assist in the total operation of assigned center(s) including but not limited to administrative tasks, compliance with all standards and regulations, staff management, parent and community relations and collaboration with all content areas while actively and consistently striving to provide an exemplary innovative program that provides comprehensive, high quality services through commitment and leadership to empower the whole child and family by partnering with family, staff and community.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Responsible for supporting and assisting in following agency and center’s operation procedures and ensure efficient daily operations in center(s).
- Assist in ensuring all operations are in compliance with Head Start Performance Standards and all State and Local regulations applicable to center.
- Assist in ensuring all records and information required on children, staff and program operation are accurate and up to date.
- Assist in ensuring all staff members abide by the “Confidentiality Policy” when dealing with children, families, staff and program records and information.
- Assist in safeguarding the center’s property by ensuring that all equipment and materials are properly used and maintained.
- Assist in supervising all staff members assigned to center, evaluate staff’s performance frequently and offer training and/or support accordingly.
- Assist in conducting formal performance appraisal during established, appropriate timeframes.
- Assist in conducting regular staff meetings, ensuring staff members are abreast of Agency’s latest information.
- Assist in collaborating with all content area specialists who are assigned to serve the center’s children, families, and facility.
- Assist in following Collaboration Agreement with local school districts and/or agencies, if applicable.
- Assist in recruiting and monitoring/mentoring volunteers.
- Assist in completing required administrative tasks and submit reports accurately and on time.
- Assist in keeping supervisor(s) informed regarding the center’s operations and status through oral and written communication.
- This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor.
- This job description may be revised upon development of other duties and changes in responsibilities.
KEY KNOWLEDGE, SKILLS AND COMPETENCIES NEEDED
- Have excellent communication and people skills and provide excellent customer service. Must have the ability to read and comprehend intermediate to complex instructions. Excellent oral and written communication skills are necessary to interact with all levels of management, colleagues, and staff to ensure consistency and proper procedure implementation;
- Have advanced technological skills and knowledge of Microsoft Office 365 Application Suite, social media, and client-tracking software;
- Have effective leadership and organizational skills;
- Problem-solve effectively, and make data-driven decisions;
- Have familiarity with the Head Start/Early Head Start Act, Head Start Performance Standards, Texas Department of Family and Protective Services Childcare Licensing Standards;
- Support and show respect for all colleagues regardless of gender, age, ethnicity, race, politics, religion, or beliefs;
- Promote a harassment-free environment;
- Be able to work independently or on teams in challenging work atmosphere;
- Be able to prioritize and balance multiple projects and deadlines in a fast-paced, deadline driven environment;
- Plan and complete tasks and assignments on-schedule with minimal supervision using appropriate judgment;
- Exercise appropriate judgment, discretion and maintain the confidentiality of all GCCSA’s stakeholders;
- Avoid any interest or activity that conflicts with GCCSA’s Standards of Conduct;
- Be experienced in conflict resolution; and
- Work with intentionality and integrity to ethically uphold GCCSA’s mission, values, and goals.
DESCRIPTION OF WORK ENVIRONMENT
GCCSA’s work locations vary based on the duties and responsibilities of the GCCSA team member (e.g., office, workstation, classroom, food pantry, warehouse, training and/or counseling rooms). In general, the noise level is usually quiet to moderately noisy.
- Critical-Thinker
- Decisive
- Trustworthy
- Inclusive
- Servant-Leader
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VITAL TRAITS
- People-person
- Adaptable
- Self-starter
- Energetic
- Results-oriented
- Respectful
QUALIFICATIONS AND REQUIREMENTS
The following educational/experiential, licensing/certifications, communication, and physical demands outlined below must be evident and met satisfactorily:
Bachelor’s Degree required in Early Childhood Development, Elementary Education, or related field. Minimum of one (1) year early childhood education / management experience. Knowledge of issues of low-income families, especially minority groups. Experience in working with children, preferably birth to five years. Experience in Head Start/Early Head Start preferred.
Possess Texas Department of Family and Protective Services Childcare Director’s Certification or the ability to meet the requirements as follows; A bachelor’s degree with twelve (12) college credit hours in child development and six (6) college hours in business management and at least one (1) year of experience in a licensed child-care center.
Communicates and comprehends information and ideas in English.
Physical Demands
- remain in a stationary position at least 50% of the time;
- move about various locations to access office equipment;
- occasionally ascend/descend a ladder to assess and/or service equipment;
- observe details at close range;
- move items weighing up to 50 pounds;
- travel to and from assigned work locations;
- lift items from the floor up to 50 pounds;
- reach overhead and to the floor; and
- wear personal protective equipment, when necessary.
Travel Requirements
- Attend job related activities such as meetings, training, workshops, etc., both in and out of the service areas; and
- Have reliable transportation.
Physical Demands & Work Environment:
Safety is one of our core company values. When necessary, employee may be required to wear personal protective equipment (PPE). The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee may regularly be required to talk and hear. The employee is frequently required to sit and use hands. Additionally, the employee is required to stand and walk. Employee must be able to lift items from the floor up to 50 pounds, reach overhead and to the floor.
The work environment is that which is typical of a classroom setting. The noise level in the environment is usually noisy to very noisy.