Accounts Payable Accountant

About the Role

The Accounts Payable Accountant is responsible for overseeing the full-cycle accounts payable and cash disbursement processes, ensuring accuracy, timeliness, strong internal controls, and compliance with company accounting policies.

This role requires deep experience in inventory-based environments, including landed costs, freight, and international vendor payments. The AP Accountant serves as the primary owner of AP accuracy, period cut-off integrity, and vendor statement reconciliation, while partnering closely with Operations, Marketing, and the broader Finance team.

The ideal candidate is highly detail-oriented, process-driven, and capable of independently managing a high-volume AP function in a fast-paced product-based business.

Key Responsibilities:

Inventory & Accrual Accounting

• Process and review inventory-related invoices, including freight, duties, customs, and other landed costs
• Perform thorough three-way matching
• Ensure proper classification of inventory vs. expense items in accordance with company accounting policies
• Coordinate with Operations and Supply Chain to confirm receipt and delivery terms
• Identify prepaid and accrued expenses and communicate to the GL Accountant and Controller for appropriate accounting treatment
• Ensure expenses are accurately classified to the appropriate GL account

Cash Disbursements & Payment Oversight

• Prepare and manage weekly payment runs via QuickBooks Online and bank wire platforms
• Develop and provide a weekly cash disbursement schedule to the Director of Finance to support cash flow planning
• Issue vendor payments, customer refunds, and other disbursements as required
• Assist with tax payments as directed by management
• Ensure all payments are properly documented and accurately recorded

Reconciliations & Controls

• Reconcile vendor statements to Accounting GL system to confirm completeness and accuracy
• Maintain and actively manage the AP Aging Report, resolving aged balances in a timely manner
• Reconcile AP subledger to the general ledger
• Track and manage vendor credits, ensuring proper application and reconciliation
• Proactively resolve vendor discrepancies and maintain strong vendor relationships
• Strengthen and maintain internal controls within the AP process
• Document and improve AP procedures to enhance efficiency and reduce risk

Workflow Management & Collaboration

• Oversee the AP inbox and ensure timely resolution of payment-related requests
• Coordinate with AP support staff to manage workflow, responsiveness, and accuracy
• Partner cross-functionally with Operations and Finance to ensure alignment on payment timing and expense recognition

Month-End & Audit Support

• Support month-end close related to AP, including accruals and prepaid expense identification
• Ensure clean period cut-off and accurate financial reporting
• Prepare schedules and documentation to support year-end audit and other financial reviews
• Respond to audit requests with clear documentation and explanations

Additional Responsibilities

• Identify process improvements and automation opportunities within AP
• Support special projects and ad hoc accounting assignments as requested by the CFO, Controller, or Director of Finance

Qualifications:

• Bachelor’s degree in Accounting, Finance, or related field required
• 5+ years of progressive accounts payable or general accounting experience
• Required: Experience in inventory-based or product-driven businesses and processing landed costs
• Strong understanding of expense recognition, accruals, and accounting period cut-off
• Experience with QuickBooks Online or similar ERP system
• Advanced proficiency in Microsoft Excel
• Strong analytical skills and attention to detail
• Ability to work independently and manage deadlines in a fast-paced environment

What Success Looks Like:

• Clean AP aging with minimal past-due balances
• Accurate inventory and landed cost treatment
• Strong period cut-off discipline with minimal audit adjustments
• Organized, audit-ready documentation
• Predictable and well-managed weekly cash disbursement process
• Continuous improvement of AP workflows and controls

Why Join Turtlebox?:

• Be part of a fast-growing premium outdoor audio brand with strong momentum in wholesale and D2C.
• Coworkers who are as passionate about music and adventure as you are.
• Thrive in an entrepreneurial culture with room for creativity, ownership, and innovation.
• Complimentary lunch every day.
• 12 annual holidays plus Paid Time Off.
• Comprehensive health benefits & 401k matching.
• Awesome discounts to complete your Turtlebox collection!