Accountant

Actively participates in all finance/accounting cycles for the organization to ensure that accounting processes are timely, accurate, efficient, and consistent. This position may also participate in the payroll function. This successful accountant will have a deep knowledge of accounting, with a strong emphasis on fund accounting, and the willingness to roll up their sleeves to ensure local success. Provides management with financial information by researching and analyzing accounts. Also responsible for organizing and processing accounts payable, cash receipts, and performing other bookkeeping functions. 

DUTIES AND RESPONSIBILILTIES: 

• Assist in the preparation of journal entries and general ledger reconciliations. 
• Ensure all financial transactions are recorded accurately and in a timely manner. 
• Maintain proper documentation for all financial transactions in accordance with non-profit standards and regulations. 
• Process invoices and payments, ensuring timely and accurate recording of accounts payable transactions. 
• Monitor and manage accounts receivable, ensuring timely collections and follow-ups. 
• Ensure that grant and donation receipts are properly recorded. 
• Perform monthly bank reconciliations, ensuring all discrepancies are resolved in a timely manner. 
• Assist in tracking and recording grant revenue and expenditures. 
• Assist with grant requirements, including proper allocation of funds and documentation. 
• Assist in the preparation of monthly, quarterly, and annual financial statements, including income statements, balance sheets, and cash flow statements. 
• Assist in the preparation of reports for external auditors, government agencies, and funding organizations. 
• Ensure compliance with accounting standards, non-profit regulations, and internal control procedures. 
• Assist in the preparation and analysis of the annual budget. 
• Provide support to the finance team in budget monitoring and variance analysis. 
• Provide support during internal and external audits, ensuring necessary documentation is available and accurate. 
• Assist with year-end audit preparation and other compliance reporting. 
• Assist with other ad hoc financial projects and tasks as needed by the finance team. 
• Stay updated on changes in accounting standards and?non-profit regulations. 
• Follows all HIPAA and OSHA guidelines and regulations,?including assisting HIPAA and OSHA Officers in ensuring compliance 
• Maintains established San José Clinic policies,?procedures, objectives, quality assurance, safety, environmental and infection control 
• Implements job responsibilities in a manner that is consistent with the San José Clinic Mission and Code of Conduct and is ??????supportive of San José Clinic cultural diversity objectives 

Qualifications:

• Education:
       Bachelor’s degree in Accounting, Finance, or a related field is required.
       CPA or pursuing CPA designation is a plus.
• Experience:
  • Minimum of 2 years of accounting experience, preferably within a non-profit organization.
  • Experience with Aplos accounting software is preferred.
  • Knowledge of non-profit accounting principles, including fund accounting, is highly desirable.
• Skills:
  • Strong attention to detail and organizational skills.
  • Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
  • Strong analytical and problem-solving abilities.
  • Excellent written and verbal communication skills.
  • Ability to work independently and as part of a team in a collaborative environment.