Staff Accountant – AR, AP & General Accounting

About Paladin Drones

Paladin is revolutionizing public safety with autonomous drone technology. Our mission is to get first responders' eyes on a scene within 90 seconds. Our drones respond to over 1,000 emergency calls each week, giving agencies real-time situational awareness when every second counts. We are a fast-growing, mission-driven team developing innovative technology that makes communities safer.
 

Position Overview

Paladin Drones is seeking a detail-oriented Staff Accountant to support core accounting operations, with a strong emphasis on Accounts Receivable, Accounts Payable, credit card reconciliation, and monthly close activities. This role ensures accurate financial records, supports our subscription-based revenue model, and works closely with leadership to support financial reporting. The ideal candidate is proactive, organized, analytical, and comfortable in a fast-paced, scaling tech environment.
 

Key Responsibilities

Accounts Receivable (Primary Focus)

• Create and process customer invoices for SaaS subscriptions, hardware deployments, and renewals.
   
• Ensure accuracy of billing data, contract terms, SKUs, customer numbers, and service periods.
   
• Monitor outstanding AR and follow up with customers on past-due balances.
   
• Apply customer payments and reconcile AR balances in QuickBooks Online.
   
• Support collections workflow and communicate with internal teams as needed.
   

Accounts Payable

• Enter and code vendor bills in QuickBooks Online with proper GL, department, and class coding.
   
• Set up payments for approval (ACH, check, wire) and process approved payments timely.
   
• Maintain accurate vendor records, including W-9s, payment terms, and contact information.
   
• Reconcile vendor statements and resolve outstanding credits, errors, or missing invoices.
   

Credit Card & Expense Management

• Match and reconcile Brex credit card transactions with receipts and proper coding.
   
• Follow up with cardholders to resolve missing receipts or incorrect categorizations.
   
• Ensure all expenses are aligned with accounting policies and department budgets.
   

General Accounting & Month-End Close

• Review and maintain general ledger entries and ensure accuracy of all postings.
   
• Review monthly Profit & Loss and Balance Sheet activity for proper classification.
   
• Track and reconcile Prepaid Expenses, Accrued Expenses, Deferred Revenue, and other key accounts.
   
• Maintain and update Fixed Assets, including additions, disposals, and monthly depreciation.
   
• Perform monthly reconciliations and assist with adjusting journal entries.
   
• Support the Financial Controller, CEO, and HR with financial reporting, internal documentation, compliance, and audit requests.
   
• Assist with ad hoc analysis and financial projects as needed.
   

Process Improvement

• Identify opportunities to optimize AR, AP, credit card management, and month-end workflows.
   
• Help develop and maintain accounting procedures and internal controls.
   

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field required.
   
• 2–4 years of accounting experience (startup or SaaS environment highly preferred).
   
• Strong experience with Accounts Receivable, Accounts Payable, and monthly close.
   
• Proficiency with QuickBooks Online, Brex, and Google Sheets/Excel.
   
• Solid understanding of GAAP and accounting best practices.
   
• High attention to detail, accuracy, and organization.
   
• Ability to manage multiple deadlines in a fast-paced environment.
   
• Strong communication skills and ability to work cross-functionally.
   

Preferred Experience

• SaaS or subscription-based billing experience.
   
• Familiarity with deferred revenue and ASC 606 principles.
   
• Experience with fixed asset accounting and prepaid schedules.
   
• Exposure to expense management platforms (Brex, Ramp, etc.).
   

What We Offer

• Competitive salary and equity packages.
   
• Health, dental, and vision insurance.
   
• Unlimited PTO and paid holidays.
   
• A mission-driven, innovative company culture.
   
• A collaborative, fast-paced environment where your work creates real impact.