Senior Payroll Administrator

Job Summary 

The Senior Payroll Administrator’s will be responsible for ongoing administration of payroll generation/balancing, internal/external reporting, time and labor analysis, as well as records/ retention. Reporting to the Payroll Manager this person will help to ensure delivery, communication, and administration of payroll programs are supported and completed effectively and in a timely manner. 

Job Responsibilities

• Administers full cycle payroll processing, from time entry through payroll staging and post payroll processing for weekly payroll cycles.

• Produce payments for PRAs, travel expenses, paid time off, and shortages.  

• Achieve timely resolution of employee payroll issues including paycheck issues, distribution, and employee questions. 

• Build ongoing internal and external client service relationships for all payroll related matters.  

• Maintain payroll records and reports, exports and imports data, and processes override deductions.  

• Remains knowledgeable of current and changing laws and regulations affecting local, state and overall U.S. payroll administration. 

• Maintains detailed knowledge of all Company plans, programs, and benefits as they relate to payroll administration. 

• Assists in the completion of 940/941 quarterly tax reports and state unemployment tax reporting, as well as weekly federal tax deposits.

• Performs special projects and assignments as required. 

• Prepare and submit weekly certified payroll reports and other documentation as required per contract specifications.

Job Requirements

Education

• Bachelor’s degree in Accounting, or related field of study, or high school diploma/GED with equivalent work experience. 

• Certified Payroll Professional preferred. 

Experience

• 3-5 years of payroll administration experience.

• Relevant industry experience in commercial, residential and multifamily construction preferred.

• Hands on experience with JD Edwards Enterprise One a plus.

• Familiarity with prevailing wage and certified payroll job requirements and reporting preferred. 

• In-depth knowledge of the FLSA, and DOL/IRS guidelines and regulations. As well as other payroll laws/regulations and ability to interpret and apply those to ongoing payroll administration efforts. 

• Ability to work in a fast-paced environment, as well as the ability to meet deadlines.

Skills

• Bilingual (English/Spanish) is a plus. 

• Must have excellent Excel skills. 

• Must have excellent math skills and attention to detail. 

• Solid analytical skills and attention to detail. Ability to use independent judgement with discretion. 

• Ability to manage multiple projects and deadlines with changing priorities. 

• Strong interpersonal skills and team work orientation to address any issues, confidentiality and professionalism. 

• Ability to communicate directly with all levels of the organization. 

• Microsoft Office (Excel, Outlook, Word, and Power Point)

• Must be willing to learn and train with multiple team members.

• Knowledge of construction certified payroll

Working Conditions

• Able to perform work indoors in an office environment.

• Able to work in an office environment with moderate pressure to meet deadlines.

• Able to work overtime to meet established deadlines.

Physical Requirements

• Able to communicate orally and write in a clear manner. 

• Able to hear oral communication either in person or on equipment such as telephone or mobile phone. 

• Able to operate a personal computer, either desktop or laptop, for extended periods of time creating, composing and reviewing documents and spreadsheets. 

• Able to operate office equipment, including telephone, mobile phone, photocopier, fax machine, scanner and calculator. 

Direct Reports

*We are an Equal Opportunity Employer*