RE-POST: Human Resources Receptionist @ HR Department

(Internal employees must have their accounts set to Internal before applying.)

https://aisd.schoolspring.com/internaljobsettings

Primary Purpose:

Under moderate supervision, respond to inquiries from staff, students, parents, and the public; provide requested information and/or referral to the appropriate parties; direct visitors; and provide general clerical support for the efficient operation of the Human Resources Department.

Qualifications:

Education/Certification:

• High school diploma or GED
• Must have an Associate’s Degree or have a minimum of 48 semester hours of higher education coursework or pass a district test

Special Knowledge/Skills:

• Professional demeanor and appearance
• Ability to operated multi-line phone system
• Effective public relations, organization, communication, and interpersonal skills
• Ability to speak, read, and understand English
• Ability to read and comprehend instructions
• Ability to effectively present information in one-on-one situations
• Proficient in keyboarding, 10-key numerical data entry, and file maintenance
• Bilingual (English/Spanish) skills preferred

Experience:

• Three (3) years of clerical experience in an office setting preferred

Major Responsibilities and Duties:

Reception and Phones

• Receive and direct incoming calls, take reliable messages, and route to appropriate staff.
• Assist applicants with Applicant Tracking (applications) questions and scanning of supporting documents.
• Responsible for maintaining lobby area stocked with informational literature for visitors.
• Must be a notary public to provide notary services preferred
• Responsible for distributing documents left at receptionist area for applicants/employees to pick up.
• Greet visitors (e.g. public, parents, students, substitutes, vendors, employees, applicants, etc.) respond to their inquiries and/or direct them to appropriate personnel in accordance with district policies and procedures regarding building security.
• Respond to emergency calls and notify appropriate parties to address immediate safety and/or security issues.

Clerical Support

• Ensure all verifications of employment are directed to verification of employment vendor.
• Receive all observation applications and submit to the Employment Specialist for processing.
• Assist the Record Specialist in completing I-9 Forms for work authorization and work permit renewals.
• Responsible for preparing all documents regarding Loan Forgiveness Programs for administrative signature.
• Responsible for tracking all Letters of Intents issued at recruiting fairs.
• Responsible for uploading all resumes received from visitors who recruiters meet at job fairs.
• Responsible for ensuring recruiting supplies are stocked. If not, must notify administrators when low.
• Track all previous job fair supplies request;prepare job fair suit case with materials
• Receive documents and disseminate materials and information to the appropriate parties.
• Provide clerical assistance as needed.
• Compile, maintain, and file all reports, records, and other documents as required.

Other

• Maintain confidentiality.
• Responsible for packing all recruiting supplies to all recruiting trips.
• Follow district safety protocols and emergency procedures.
• Maintain an appropriate level of technology competence to meet the current and future needs of Alief.
• Implement alternative methods of instruction as needed.
• Performs other duties as assigned.

Supervisory Responsibilities:

None

Evaluation

Performance of this job will be evaluated in accordance with provisions of the Board’s policy on evaluation of Non-Instructional Paraprofessional Personnel.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including computer and peripherals

Posture: Prolonged sitting; occasional kneeling/squatting, bending/stooping, pushing pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting: Moderate lifting and carrying (up to 15 pounds); May require occasional heavy lifting and carrying (15-45 pounds)

Environment: May work prolonged or irregular hours; frequent districtwide travel

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Hiring administrators review applications, interview, and recommend for hire.

Pay Grade CSP3

235 Days

Salary Range Min-$29,013 Mid-$35,158 Max-$41,303 (Based on previous experience)

2024-2025 Salary Schedule

2025-2026 Salary schedule with 3% of midpoint increase approved by the Board. Salary schedule soon to be released.    

(Internal employees must have their accounts set to Internal before applying.)

https://aisd.schoolspring.com/internaljobsettings