Project Management Administrator

The Project Administrator is accountable for providing support to the Project Team in coordinating, planning, monitoring, and administrating projects from conception through implementation.  He/she will assist in the coordination of all aspects of projects including, but not limited to, order review, order entry, scheduling, budget management, agreements and funding, purchasing, expediting, change management, invoicing, collections, monitoring, reporting, shortages, problem reports, and post-sales services. Posted position does not allow for visa sponsorship or relocation.

Essential Responsibilities

Execute Powell’s Project Management methodology including, but not limited to:

• Support project activities from initiation through project closeout.
• Under the guidance of Project Manager, creates purchase order requisitions and monitor buyouts material.   Follows up with purchasing to assist in tracking major buyout material and shortages. 
• Actively assists Project Managers in accounts receivable and invoice generation.
• Provides support project financial reporting
• Monitor Powell's business control systems for scheduling and financial variance
• The position aids Project Managers in the drafting and issuance of change orders, budgets and preliminary schedules
• Coordinates with key project stakeholders to obtain, assemble, format, and disseminate information necessary for project reporting requests
• Assists in maintaining and monitoring project schedules.
• The role prepares reports including forecast reports, budget status, and other related reports
• Helps the Project Management Department with tracking and monitoring of KPIs
• Provides assistance with record keeping and project document management.
• Manages office administration tasks
• Supports the project staff by facilitating project such as meetings, conference rooms, conference calls, etc.
• Takes meeting minutes and action items during meetings and performs basic follow-up

Qualifications

• Experience as a project team member or related position preferred 
• High school diploma required; Associate’s or Bachelor’s degree in Business Administration or Engineering is preferred plus 
• Requires strong communication skills to effectively interface and coordinate activities with company executives, employees and customers  
• Knowledge of project planning, fiscal planning, and contract management preferred  
• Able to manage multiple priorities and projects. 
• Strong organizational and time management skills 
• Excellent written and oral communication skills  
• Demonstrated working knowledge of MS Office 
• Experience with Adobe Pro, Primavera, Microsoft Projects, and Oracle
• Working Conditions

The employee typically performs duties in a normal office environment. There will be some work in a manufacturing environment and exposure to the elements of our factory.  Additionally, there may be some work performed in the field with exposure to construction sites or active customer facilities.

It is the policy of Powell Industries to promote safe working conditions for ALL employees, to make available where necessary special equipment to protect employees against specific hazards, to reduce accidents through prevention programs, and to establish rules that are designed for the safety of all. It is the responsibility of each employee to adhere to this policy, as well as to observe all safety practices and exercise every precaution for the safety of accidents.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully. 

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 
Regularly required to use hands to touch, hold, handle, or feel. 
Frequently required to stand; walk; sit; reach with hands and arms; stoop, kneel, crouch, or crawl; and talk or hear. 
Must occasionally lift and/or move up to 65 pounds.
Maintaining body equilibrium and agility to prevent falling when walking, standing, crouching, ascending, or descending stairs.

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