Paralegal

Company Description

Vitol is a leader in energy and commodities. Vitol produces, manages and delivers energy and commodities to consumers and industry worldwide. In addition to its primary business of trading, Vitol is invested in infrastructure globally, with $10+billion invested in long-term assets.

Vitol’s customers include national oil companies, multinationals, leading industrial companies and utilities. Founded in Rotterdam in 1966, today Vitol serves its customers from some 40 offices worldwide. Revenues in 2023 were $400bn.

Our people are our business. Talent is precious to us and we create an environment in which individuals can reach their full potential, unhindered by hierarchy. Our team comprises more than 65+ nationalities and we are committed to developing and sustaining a diverse work force. Learn more about us here.

Job Description

Draft, revise, and manage a wide range of legal agreements for the Americas, primarily 
using approved templates and handling ad hoc, one-off contracts. 

• Conduct initial contract reviews for legal assignment, checking for universal deficiencies such as incorrect entity names and notice errors. 
• Coordinate with Legal, Compliance, and Commercial teams to ensure contracts are executed in line with internal policies: 
  • Confirm counterparties are KYC-approved in internal systems prior to execution. 
  • Track and follow up on urgent or aging contracts. 
  • Gather preliminary information from commercial teams for legal assignment. 
• Maintain meticulous records of all executed agreements and amendments: 
  • File documents and correspondence in Diva Counterparty. 
  • Update and monitor status records for agreements in progress. 
  • Search Emails, Files and Correspondence to retrieve historical contracts from our systems. 
• Support legal negotiations by: 
  • Preparing concise legal assignments highlighting key risks and required internal reviewers (Compliance, Credit, Insurance, etc.). 
  • Creating comparison reports in Adobe (PDF) and iManage (Word) to ensure counterpart drafts align with latest legal versions. 
• Assist in developing and updating contract templates and standard clauses. 
• Provide training and guidance to colleagues on contract processes and best practices. 
• Stay current on legal and regulatory developments impacting contracts. 

Qualifications

•  Minimum 6 years’ experience as legal assistant, paralegal or similar role 
• Strong attention to detail and organizational skills. 
• Excellent written and verbal communication abilities. 
• Ability to manage multiple tasks and deadlines in a fast-paced environment. 
• Familiarity with contract law 
• Proficiency in Microsoft Office, Adobe and contract management systems. 
• Flexibility a must as most contracts are ad hoc. 

Additional Information

• This job operates in a professional office environment.  Because of the collaborative, fast-paced, and high energy nature of our business, Vitol requires team members to work from our fully-equipped office. 

All your information will be kept confidential according to EEO guidelines.