Junior Staff Accountant

Primary Purpose:

Perform bookkeeping and accounting duties as it relates to the Business Services Division.

Qualifications:

Education/Certification:

• Bachelor’s degree in Business, Accounting or related field from an accredited university with at least 12 hours of accounting courses

Special Knowledge/Skills:

• Ability to type and keyboard by touch
• Ability to communicate effectively (verbal and written) using proper English grammar
• Ability to effectively utilize computers, operate calculators and other machines as required
• Ability to work with numbers in an accurate and rapid manner
• Ability to organize, prioritize and meet established deadlines
• Ability to maintain accurate and auditable records

Experience:

• Three years of bookkeeping training and/or experience in a business office

Major Responsibilities and Duties:

• Assist in the preparation of the Annual Financial Management Report (AFMR), Comprehensive Annual Financial Report (CAFR) and Annual Budget Report.
• Provide excellent customer service to all users regarding all business and accounting functions.
• Prepare monthly bank reconciliations for all cash accounts and AR Accounts.
• Assist in the preparation of the Business Services monthly financial board reports.
• Assist with the compilation of the annual financial audit.
• Perform data entry of budget amendments, as applicable.
• Perform budget account analysis as required by the Chief Accounting Officer and Assistant Superintendent for Business Services.
• Record transactions for assigned grants, federal programs or Internal Divisions as assigned.
• Prepare monthly journal entry transactions including facilities charges, tax revenues and indirect costs and other accounting transactions.
• Review the P-card Report and test for completeness.
• Maintain physical files of Business Services documents and records related to budgets and grants and budget amendments.
• Be familiar with and assist with duties assigned to other Business Services personnel when necessary.
• Prepare cash receipts for tax deposits and assist in the monthly reconciliation to the report provided by the Harris County tax assessor-collector.
• Assist in the posting of cash receipts to e-finance
• Upload invoices for all the Revenue Divisions
• Maintain confidentiality of information.
• Perform other duties as assigned