Human Resources Assistant

The HR Assistant provides administrative and clerical support to the Human Resources department. This role helps ensure the smooth operation of HR. The HR Assistant is often the first point of contact for employee questions and plays a key role in maintaining HR documentation and data integrity. This position will be performing the on-going duties in the Hiring, Onboarding, new hires functions, developing plans, controls, policies, and new procedures that simplify documentation of recruiting. Benchmark each of the processes of recruiting and new hires. This role will also collaborate and focus on HR Acquisition, compliance, recruiting, onboarding/orientation and Training and Development. For this HR Assistant position, knowledge of California state labor laws is required.

1. Minimum experience and requirements:

• Bilingual English and Spanish.
• High school diploma or equivalent (required).
• Strong organizational and time-management skills.
• Excellent written and verbal communication.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook)
• Preferably with knowledge of California State Labor Law.

1. You will be responsible for driving the results and development of the organization. To be successful in this role, you must have at least the following key competencies:

• Maintain and update employee records (physical and digital) in the HRIS system.
• Assist in the recruitment processing background checks.
• Support new hire onboarding, including preparing offer letters and orientation materials.
• Assist with benefits administration by enrolling employees, updating information, and answering basic inquiries.
• Schedule onboarding sessions and follow up with hiring managers and new employees
• Ensure accurate and timely entry of new hires into HR systems (e.g., UKG)
• Support the creation of employee files and system setup across departments
• Help coordinate employee training sessions and track participation.
• Process employment verifications, status changes, and terminations.
• Respond to routine employee questions or direct them to the appropriate HR contact.
• Maintain compliance with federal, state, and company policies by organizing HR documents and filing required reports.
• Support company events, employee recognition, and wellness initiatives.
• Perform general administrative duties such as copying, scanning, data entry, and filing.
• Process promotion and demotion letters.
• Audits profiles monthly to ensure correct entry.
• Process Tasks (transfers, W4s, Direct Deposit changes, etc.).
• Collect, organize and store employee information.
• Assist with contacting managers on a bi-weekly basis to resolve timecard exceptions for payroll processing.
• Ensure accurate tracking of working hours, PTO, and other payroll-related data
• Respond to employees’ queries and resolve issues in a timely manner.
• Administrative and clerical functions to support the day-to-day processes in the HR department.
• Strong verbal & written communication skills for constant interaction with prospective customers via in person approach, or by telephone.
• Ability to maintain confidentiality of customer information.
• Ability to handle multiple tasks and assignments while meeting deadlines.
• Excellent problem-solving skills and ability to work within the company to influence behaviors to support our customers
• Very good problem-solving skills and an ability to work within the company to influence behaviors to support our customers.
• A self-starter, with excellent time management and organizational skills required.
• Ability to work well independently in a team environment. Ability to work at all levels within the organization required.
• Ability to work under pressure and delivery of requirements on specific due dates.
• Organized and efficient in daily tasks
• Eager to learn and assist all team members when needed.
• Preferred experience with UKG or similar HRIS
• Preferably with knowledge of California State Labor Law