Graduate and Undergraduate Program Administrator

Special Instructions to Applicants: 

 All interested applicants should attach a resume and cover letter in the Supporting Documents section of the application, preferably in a PDF format to avoid any formatting issues.

About Rice:

Boasting a 300-acre tree-lined campus in Houston, Texas, Rice University is ranked among the nation’s top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lectures series, courses and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities. 

Rice is also a wonderful place to work. Rice faculty, staff and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice’s culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name — RICE — Responsibility, Integrity, Community and Excellence.
 

Position Summary

The Graduate and Undergraduate Program Administrator is responsible for the overall administration of the Ph.D., Master's, and undergraduate programs within the Department of Economics. The position assists in the development of graduate policies and provides administrative and financial management for graduate programs. This includes but is not limited to, management of the admission process, assisting students with degree completion, and event planning related to graduate and undergraduate programs. This position also provides administrative support to the graduate and undergraduate program directors and the department administrator, and serves as the liaison between the department and Graduate and Postdoctoral Studies, as well as the School of Social Sciences Dean’s office, as relevant to the responsibilities.

Workplace Requirements: 

Hybrid position:  After a probationary period, this position is offered as a hybrid role, combining both in-office and remote work 1-2 days per week  to provide flexibility and support collaboration. Per Rice policy 440, work arrangements may be subject to change.”

Hiring Range: $60,000-$65,000
*Exempt (salaried) positions under FLSA are not eligible for overtime.

Minimum Requirements: 

Education minimum requirement: Bachelor's Degree

In lieu of the education requirement, additional related experience, above and that is required, on an equivalent year for year basis may be substituted

Minimum Experience Required: 3 years related administrative experience in an office or academic setting

Skills

• Ability to develop and initiate new strategies
• Advanced problem-solving skills
• Strong verbal and written communications skills
• Ability to work well under pressure and manage projects simultaneously
• Strong organizational and time management skills
• Advanced knowledge of Microsoft Office suite 
• Strong data analysis skills
• Ability to work independently and as part of a team to meet expected deadlines and schedules
• Adept at problem solving, creating contingency plans and handling issues when necessary
• Strong customer service orientation and attention to detail 
   

 Preferred Qualifications

• Experience working at Rice University or another institute of higher education
• Experience working with academic programs
• Experience working with iO or Oracle Cloud ERP system
• Experience working with Slate

 Essential Functions

• Administers program operations, ensuring efficient, effective, and productive operations
• Creates and implements plans to achieve graduate program objectives and mission
• Maintains student records for the department
• For academic programs, assists with graduate student recruitment and admissions, student records, curriculum support, coordinating the accreditation process, managing scholarships and fellowships, and monitoring student progress
• Provides support to faculty, staff, and students as related to the program
• Performs all other duties as assigned

Additional Functions

• Assists the department chair and directors of graduate and undergraduate programs with course scheduling, correspondence, reports, data accumulation, and analysis as needed  
• Serves as departmental liaison to the Office of Graduate and Postdoctoral Studies  
• Interprets department and university policy governing graduate programs and provides expert advice to students, faculty, and staff
• Updates department webpages for graduate and undergraduate programs
   

Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits

Rice Mission and Values: Mission and Values | Rice University

Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please get in touch with Rice University’s Human Resources Office via email at facstaffada@rice.edu for support.

If you have any additional questions, please email us at jobs@rice.edu. Thank you for your interest in employment with Rice University.