Coordinator, Senior Real Estate

The Global Real Estate Senior Coordinator supports the Global Manager of Facilities and Real Estate in the administration and management of the Company’s global real estate assets, lease commitments, and related activities.

What You Will Do:

Lease Administration and Portfolio Support

• Administer the lease administration application and ensure the accurate maintenance of lease records, critical dates, lease abstracts, rent schedules, and related documentation within the lease administration system and internal file systems.
• Support the administration of financial obligations associated with leased and owned properties, including rent obligations, operating expenses, and related payment activity.
• Review, verify, and reconcile landlord billings, lease-related payments, monthly obligations, and annual operating cost reconciliations against lease terms and financial system records.
• Support budgeting, financial tracking, and reporting for leased and owned properties and related projects.

Lease Transactions and Renewals

• Manage lease renewals and support new lease transactions for global locations, including negotiating directly with landlords.
• Evaluate the local real estate market and ensure terms are competitive.
• Ensure scope and budgetary costs of capital projects (Build outs, asset replacement, etc.) are determined prior to, and fully articulated during, the lease approval process. 
• Review and revise lease terms, perform transaction due diligence, and coordinate with internal partners for lease review and approval.
• Coordinate lease execution and ensure fully executed documents and key business terms are accurately transitioned into the lease administration system and related portfolio records.

Project and Facilities Support

• Support Manager with office-related real estate projects, including relocations, build-outs, renovations, and space turnover activities.
• Provide secondary support for facilities-related matters at larger office locations, coordinating with outsourced service providers, landlords, vendors, and internal stakeholders to help address day-to-day facility issues.

General Support

• Provide administrative and coordination support to the Global Manager of Facilities and Real Estate and assist with other related duties as assigned.

What You Will Need:

Education and Experience

• Bachelor's degree or equivalent required
• 3+ years of real estate experience in Corporate or Commercial Real Estate 
• Experience with lease negotiations required, including net present value and cash flow modeling.
• Professional certification in commercial real estate, lease administration, property management, or facilities management is preferred e.g., CoreNet, BOMA

Knowledge, Skills, and Abilities

• Knowledge of corporate real estate functions

• Knowledge of standard lease terms and conditions

• Experience with lease negotiations 

• Intermediate knowledge of Microsoft Office products including Excel, PowerPoint, Word and SharePoint.

• Experience using large language models (e.g., ChatGPT) in daily tasks

• Digital fluency and technology aptitude

• Strong multitasking and prioritization skills

• Analytical and problem-solving ability

• Attention to detail

• Innovative and self-starter

Reporting Relationships:

Reports to Manager, Global Real Estate