Contracts Administrator – Major Manufacturing Facilities Construction

Company Description

Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries. 

Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people’s lives. Working in partnership makes it possible to deliver the world’s most impactful projects and programmes as we turn challenge into opportunity and complexity into success. 

Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions. 

We are majority-owned by CBRE Group, Inc., the world’s largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier programme, project and cost management offering in markets around the world. 

Job Description

The Contracts Administrator will provide day-to-day support to the Subcontracts Management Lead in overseeing the procurement and contract management of major subcontracts executed by DB contractors. This role is critical in ensuring compliance with client requirements, maintaining accurate documentation, and facilitating smooth communication between stakeholders. In addition to supporting governance and reporting, the Contracts Administrator will assist with application-to-pay and invoicing processes to ensure timely and accurate financial administration.

Administrative Support:

• Assist the Subcontracts Management Lead in managing subcontract governance processes and documentation.
• Prepare, review, and maintain records of subcontract agreements, amendments, and compliance reports.

Procurement Coordination:

• Support the review of EPC contractor’s subcontracting plans, bid packages, and award recommendations.
• Track procurement milestones and ensure timely submission of required documentation.

Contract Compliance:

• Monitor subcontractor compliance with client and contractual requirements.
• Maintain accurate logs of performance metrics, change orders, and claims.
• SOX control responsibilities may be part of this role, which are to be adhered to where applicable.

Financial Administration:

• Support application-to-pay processes, including validation of subcontractor invoices against contract terms and deliverables.
• Coordinate with finance teams to ensure timely processing of payments and resolution of discrepancies.
• Maintain accurate records of invoicing and payment status for reporting purposes.

Reporting & Communication:

• Prepare regular status reports for the Subcontracts Management Lead and project leadership.
• Facilitate communication between internal teams, EPC contractors, and subcontract managers.

Risk & Issue Tracking:

• Assist in identifying potential risks related to subcontract procurement and execution.
• Support resolution of issues by gathering documentation and coordinating with relevant stakeholders.

Qualifications

Education:

• Bachelor’s degree in Business Administration, Supply Chain Management, Construction Management, or related field.

Experience:

• 3–5 years of experience in contract administration or procurement support for large-scale industrial or manufacturing projects.
• Familiarity with EPC/EPCM subcontracting processes and documentation requirements.
• Experience with invoicing and application-to-pay processes.

Skills:

• Strong organizational and documentation skills.
• Ability to manage multiple priorities and deadlines.
• Proficiency in MS Office Suite and contract management systems.
• Excellent communication and stakeholder coordination skills.

Preferred Attributes:

• Experience supporting construction projects.
• Knowledge of subcontractor markets in sectors such as data centers, semiconductor facilities, life sciences, renewable energy, or oil & gas.
• Professional certifications such as CAPM or equivalent are a plus.

Additional Information

*On site presence may change depending on client needs*

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance. 

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

Please find out more about us at www.turnerandtownsend.com/ and https://www.heery.com/

All your information will be kept confidential according to EEO guidelines.

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It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time. 

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.