Asset Administrator

Why choose us?

Our founding company was built more than 50 years ago and has a legacy of welcoming new employees with our commitment to providing the best place to work we can financial security, and premier health and wellness programs for you and your family while enjoying an adventurous and dynamic culture. 

What does Brice Highway LLC do?

For Brice Highway, we work with our clients to identify the optimal plan forward, assemble the best available team, and deliver exceptional results. We bring design to life with a focus on cost estimating, scheduling, cost performance, compliance, change management, and safety and risk management in vertical and horizontal construction. We specialize in design-build and construction, engineering where we are committed to developing engineering solutions to meet our client’s most complex requirements, and in infrastructure and utilities. 

What can you expect?

As the Asset Administrator, you will work onsite in Houston, TX and will play a pivotal role in overseeing the organization's tangible assets, ensuring efficient management of vehicle allowances, field and office equipment, company-owned and leased machinery, fleet vehicles, and associated maintenance activities. You will ensure optimal asset utilization, compliance with company policies, and coordination of maintenance schedules to support operational excellence. Your personal initiative, an excellent attitude, and a desire to learn are essential to completing job duties.

How will you do it?

• Work with Project Controls Manager to maintain rental equipment spreadsheet.
• Maintain office files, equipment, and electronic folders ensuring organization and update as needed.
• Work with management and equipment vendors to send field weekly PM sheets and update E360.
• Work with field maintenance staff to get weekly equipment meter reads and enter into E360.
• Ensure HCSS Dispatcher system is current and accurate.
• Maintain vehicle registrations.
• Ensure company vehicles have necessary toll tags and order new tags for fleet as needed.
• Assist the administrative team with properly coding vehicle rental invoices by maintaining the tracking spreadsheet.
• Assist the administrative team with properly coding equipment rental invoices.
• Assist with adding and maintaining pictures of all equipment.
• Ensure all rental equipment contracts are filed, and rental unit numbers are assigned and entered into Heavy Job, Dispatcher, and E360.
• Assist with cleanup and updating the Equipment Weights and Dimension spreadsheet.
• Assist with maintaining fuel tracking.
• Serve as the primary point of contact for maintenance requests related to all assets.
• Prioritize and schedule maintenance tasks, liaising with internal teams and external service providers.
• Maintain records of maintenance activities, ensure timely completion and compliance with safety standards.
• Ensure all asset-related activities comply with organizational policies and regulatory requirements.
• Work in a constant state of alertness and in a safe manner.
• Perform other duties as assigned.

Supervisory Functions:

 This position does not have any supervisory responsibilities. 

Knowledge, Skills, & Abilities:

• Strong working knowledge of administrative skills and ability to perform related tasks.
• Ability to communicate professionally and effectively with employees, business partners, and clients via written and verbal communication.
• Ability to perform basic math (add, subtract, multiply, divide, find ratios/percentages).
• Ability to work independently and work cooperatively with others.
• Ability to work with employees, business partners, and customers in a friendly and positive manner.
• Knowledgeable with standard computer software, application programs, and e-mail.
• Typing 40 wpm and 10-key by touch.
• Ability to use judgment and discretion.
• Ability to handle stressful situations and effectively plan and organize duties to meet deadlines.
• Ability to handle multiple tasks simultaneously.
• Ability to work with concentration, accuracy, and attention to detail.
• Ability to analyze and resolve complex issues, both logical and interpersonal.
• Ability to participate in and facilitate group meetings.
• Work requires willingness to work a flexible schedule.
• Ability to work in a Native Corporation multi-business environment.

Who is Brice Highway LLC looking for?

Minimum Qualifications:

• High School Diploma or equivalent required.
• No prior experience required; however, 1-year previous Office Administration experience preferred.
• Ability to pass a drug and background screening.

Preferred Qualifications:

• Previous experience with Construction and Heavy Equipment preferred. 
• Basic knowledge of business computers and standard applications such as MS Office preferred.

Working Environment:

The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The work environment is typically fast paced and detailed oriented. At times, work is performed outside of the office at indoor and outdoor job sites. Adaptability regarding schedule and design changes, and occasional overtime for immediate field support or bid processing may be necessary.

More reasons you will love working with Brice Highway LCC:

• Competitive wages and bonus programs – We believe in developing our employees to progressively advance in their careers.  We achieve this by providing you with annual performance reviews with recommendations on training to achieve your goals.
• Mentorship Program designed for employees to formalize a working relationship between seasoned professionals and young professionals to develop specific areas of knowledge to grow their careers within the family of companies.
• Tuition reimbursement.
• Health insurance through the Federal Employee Benefit Program (FEHB) with many plans to choose from with ridiculously low employee premiums.
• FSA health care and/or dependent care/HSA with HDHP.
• Dental and Vision Insurance.
• Employee Assistance Program for you and your family.
• Company paid Life Insurance, AD&D, and LTD.
• Voluntary paid Life Insurance and AD&D as well as STD, Accident, Cancer/Critical illness, and Whole Life Insurance.
• Paid time off (based on an employee having 2080 paid regular hours per year (40 hours per week). May increase per years of service in eligible status.)

• 0-2 years 15 days
• 3-5 years 23 days
• 6-9 years 27 days
• 10-14 years 30 days
• 15-19 years 33 days
• 20 or more years 37.5 days
• 10 Regular Holidays, 1 Bonus – Work Anniversary “Floating” Holiday. Eligible after 1 year of service, must be taken within the calendar year.
• 401(K) match at $0.50 on the dollar up to 6% of your contribution.

*Benefits may vary based on status of position and subject to associated plan eligibility provisions, or company handbook. For questions, please email the Human Resources Department at recruitment@calistabrice.com  

How do you apply?

Please visit our careers page at www.calistabrice.com and select Brice Highway LLC under the company tab.

You have questions, or need assistance with applicant accommodation, how do you reach a recruiter from Brice Highway LLC? Simply reach out to recruitment@calistabrice.com  

As an Equal Opportunity/Affirmative Action Employer, we believe in each person’s potential, and we’ll help you reach yours.

Join us and let’s get started!

For the full job description including physical and environmental demands please reach out to recruitment@calistabrice.com

PREFERENCE STATEMENT
Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).

EEO STATEMENT
Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.
 
REASONABLE ACCOMMODATION
It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.
 
The statements contained in this job description are intended to describe the general content and requirements for performance of this job.  It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements.
 
This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.