ARC Legal Assistant

The ARC, Legal assistant plays a pivotal role in ensuring the smooth functioning of our firm. Beyond basic administrative tasks, this position involves critical responsibilities that contribute directly to our operational efficiency. As the first point of contact for clients, you will also shape their experience with our firm. 

• Prepares/transcribes legal correspondence, pleadings, memos, reports, and forms from Big Hand or other media.
• Prepares new client and/or new matter forms.
• Prepares expense reports and check requests.
• Prepares engagement letters, invoices, and other case administration documents as needed, at direction of either attorney or paralegal.
• Prepares and handles documents for E-Filing
• Inputs critical dates and deadlines into Firm’s electronic docketing system
• Schedules Depositions and Mediations
• Provides efficient workflow including the duplication, printing, mailing, and merging of documents.
• Proofreads all work for accurate content and context.
• Prepares and maintains client and office files both in electronic and paper filing systems.
• Liaises with third party vendors when necessary to coordinate services.
• Communicates with clients (via phone or email).
• Performs data entry, which includes inputting clients’ personal biographic or corporate information into firm software.
• Schedules and coordinates meetings and conferences, including greeting client and distribution of material.
  
   

• Outstanding written and verbal professional communications; ability to professionally interact with clients, attorneys, and staff is required.
• Proficiency in Microsoft applications with advanced level in Microsoft Word and Outlook.
• Technical legal writing and memo/letter creation required.
• Experience with local State and Federal Court Rules for E-Filings, including agencies such as the EEOC and NLRB
• Willingness to expand Court Rule and E-Filing knowledge within other jurisdictions.
• Experience with electronic Document Management Systems (iManage preferred) required.
• Excellent document processing skills, typing skills,proof-reading skills and high level attention to detail required.
• Ability to manage multiple tasks and projects as work comes in and information is supplied.
• High degree of resourcefulness and problem-solving acumen
• 5-10 years of legal or related experience is preferred.
• High School Diploma or equivalent experience required; College degree preferred.
• Ability to work overtime is required.