Administrator, Facilities and Office Administration

At Cheniere, we provide the world with safe, reliable energy. But more than that, we provide opportunities for our talented employees to impact their communities every day. Our diversity is key to our continued success and forges a path where our culture supports greater equity and inclusion—for our employees, customers and beyond.

POSITION OVERVIEW

The Administrator, Facilities and Office Administration will report to the Senior Coordinator, Facilities & Office Administration.  This individual must possess mature judgment and strong interpersonal skills.  This individual will be required to interact with a broad range of people, including employees, customers, and vendors, both individually and in groups. This individual must possess the ability to work independently and manage competing priorities.

KNOWLEDGE

The Administrator must possess a working knowledge of facilities management or office administration.  This individual must have knowledge of MS Office and other related software applications. 

RESPONSIBILITIES AND ESSENTIAL DUTIES

• Coordinate space planning initiatives (updating floor plans, desk moves, restacks).
• Coordinate, update and maintain desk location maps for all new employees, existing, employees/non-employees within Cheniere Connect after weekly moves/restacks.
• Assist Facilities & Office Administration Manager on employee event plans and setup.
• Help coordinate all parking garage and metro accounts assignments and costs.
• Track and report on monthly expenses for Corporate Facilities P-Card.
• Coordinate with Supplier Compliance to establish new vendors and managing purchase orders.
• Reconcile vendor invoices for goods/services and initiate payment processing.
• Track renewals and assist in process of renewing yearly City of Houston permits for assembly/gatherings, food dealers etc.
• Track renewals and assist in process of renewing yearly USPS caller service and accounts payable PO Box.
• Help facilitate first day onboarding Office Services portion of new hire orientation.
• Order office/desk Name Plates for Multiple Cheniere Offices.
• Help track and Coordinate Cheniere Fire Wardens for Fire Drills.
• Coordinate/schedule any installs for furniture, displays, or vendor needs.
• Coordinate offsite moves for large events/desk moves/furniture relocation.
• Support day-to-day building operations.
• After Hours On-Call.
• Update calendar to reflect meeting setups.
• Assist in finding and scheduling conference rooms as requested.
• Submitting dock requests for vendors to building management.
• Assist in ordering office supplies via Amazon, Costco, and Tejas Office.
• The duties and responsibilities described are not a comprehensive list and additional tasks may be assigned to the employee from time to time; or the scope of the job may change as necessitated by business demands.

QUALIFICATIONS (EDUCATION, EXPERIENCE AND SKILLS)

• Education and Certifications:  High School Diploma or GED is required. CAP certification or similar administrative-related certification preferred. Associates degree or higher-level degree is a plus.
• Experience: Minimum three (3) years of office administration related work experience is required.
• Skills: 
  • Exceptional customer service.
  • Detail oriented with effective time management and organizational skills.
  • Possess excellent verbal and written communication skills.
  • Intermediate to advanced knowledge of MS Office (Word, Excel, Outlook), working knowledge of Adobe Illustrator, and the ability to learn new software and applications is preferred. 

DIRECT REPORTS

None

FREEDOM TO ACT

This position does not require supervision over other personnel.

WORK CONDITIONS

• Job is performed in a typical office environment, but is subject to time pressures and constraints, and is often dependent on input from others. 
• Occasionally, work may be performed from home, after normal work hours or on weekends. 
• May be required to work overtime.

ADA JOB REQUIREMENTS

Reasonable accommodations will be made to ensure that the essential functions of the job can be performed and not hinder the employee's performance due to physical or mental disability.

EQUAL EMPLOYMENT OPPORTUNITY

Cheniere Energy is an equal opportunity workplace. All employment decisions are made without regard to sex, race, color, religion, national origin, citizenship, age, disability, marital or veteran status, sexual orientation, gender identity or expression, or any other legally protected categories. This includes providing reasonable accommodation if requested for disabilities or religious beliefs and practices.