Administrative Assistant – Engineering & Construction

Position Description:

Harris County Precinct 4 is seeking talented and skilled applicants for the role of Project Specialist within the Engineering and Construction team. This role will play an integral part in achieving Precinct 4’s mission and vision to deliver services to and advocate for all people in Harris County, as well as exemplifying our core values of heart, hustle and higher standards.

In this multifaceted role, the primary focus will be providing administrative support to the Engineering and Construction team. Typical activities include updating and distributing project level reporting, developing and maintaining a project file system, coordinating various tasks assigned to other County agencies, developing administrative procedures, scheduling events, and managing calendars for senior staff.

Another aspect of this role will be preparing responses to various project and traffic operation related constituent requests received by the Engineering and Construction team. Effectively communicating with and addressing concerns raised by Precinct 4 residents and other members of the community in a gracious and respectful manner will also be a key aspect of this role, along with providing exceptional customer service to the constituents of Harris County Precinct 4.

Duties and Responsibilities:

• Complete various administrative tasks associated with ongoing road and bridge design and construction projects, such as updating and distributing status reports and entering data into project management software.

• Coordinate and prepare responses to constituent information requests, in consultation with Project Managers, senior management and/or the communications team.

• Coordinating the preparation of Traffic Studies completed by the Office of the County Engineer on behalf of the Precinct.

• Complete scheduling of meetings and other events for the Engineering and Construction and Planning teams.

• Manage the daily calendars of several senior staff, including scheduling meetings and events.

• Develop administrative procedures and processes to be utilized by the Engineering and Construction team.

• Develop and maintain a file structure for the Engineering and Construction team to store design and construction documentation.

• Review and verify administrative documents, including expense reports to ensure accuracy, completeness, and compliance to organizational policies and regulatory requirements.

• Perform other duties and take on responsibilities that may be added or revised.

Harris County is an Equal Opportunity Employer
https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx
 If you need special services or accommodations, please call (713) 274-5445 or email ADACoordinator@bmd.hctx.net.
This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.

Education:

• High School Diploma or GED.

Licensure:

• Valid Texas driver’s license upon hire and a good driving record.

Experience:

• Two (2) or more years of administrative experience.

NOTE: Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.

Education:

• Associates or Batchelor’s degree in any relevant field from an accredited college or university.

Experience:

• Five (5) or more years of administrative experience with a governmental agency or in the architecture, engineering and/or construction sectors.

Position Type and Typical Hours of Work:

• This is a full-time position.

• Days and hours are typically Monday through Friday, 8:00 a.m. to 5:00 p.m.

• Hours may vary based on business needs.

Work Environment:

• This role operates primarily within an indoor office environment.

• Standard office equipment, such as computers, phones, photocopiers and printers, is used frequently in this role.

• Noise level in the work environment is usually average.

• This job may require infrequent travel within Harris County to other Precinct 4 facilities for meetings or team events.

• During natural disasters or other emergency events, this role may transition to working at a Precinct 4 community center assisting in the distribution of food, water and other necessities. 

• This work may be completed in either indoor or outdoor environments.

Physical Demands:

• Physical ability to perform job duties including walking, bending over, sitting and/or standing for extended periods of time.

WORKING AT HARRIS COUNTY PRECINCT 4:

You will be surrounded by team members who bring “heart, hustle, and higher standards” to work each day. These leaders advance opportunity and justice as they deliver services to and advocate for the residents of Harris County. The team you will be joining is innovative, dynamic, and forward-looking.

Harris County employees receive a competitive salary plus medical, dental, and vision insurance at no cost to the employee after the first two months of full-time continued employment. Vacation, sick-time, and floating holidays allow our employees to recharge and balance work and personal time. Mandatory participation in our retirement program allows employees to save for retirement. Various other benefits and discounts lead to the satisfaction and engagement of our employees.

Employment may be contingent on passing a drug screen and meeting other standards.
 
Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.