Admin Assistant

About Us

Aria Signs and Design is a premier full-service custom signage company based in Houston, TX. We specialize in delivering high-quality signage solutions from concept to installation, serving a diverse clientele across Texas. Our commitment to excellence and innovation has positioned us as a leader in the signage industry.

Position Overview

We are seeking a professional, detail-oriented Administrative Assistant to support the day-to-day operations of our office. This role is essential in ensuring smooth communication, efficient workflow, and effective coordination across departments. The ideal candidate is organized, adaptable, and proactive, with strong communication and multitasking skills.

Key Responsibilities

Administrative Support

• Assist with scheduling meetings, maintaining calendars, and booking appointments

• Manage incoming and outgoing mail, packages, and courier services

• Perform general clerical duties such as filing, photocopying, scanning, and data entry

• Maintain office supplies and place orders as needed

• Prepare and format documents, reports, and presentations

Communication & Coordination

• Answer and direct incoming phone calls and emails professionally

• Coordinate communication between departments and external vendors or clients

• Provide support for internal and client meetings, including preparing agendas and taking notes

Customer Service

• Greet and assist visitors and clients in a courteous and professional manner

• Provide accurate information regarding services and redirect inquiries to appropriate personnel

Operational Support

• Support accounting, sales, and project management teams with administrative tasks

• Help track and organize project documentation and records

Qualifications

• High school diploma or equivalent; additional administrative or business education is a plus

• Proven experience as an Administrative Assistant or in a similar office support role

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)

• Excellent written and verbal communication skills

• Strong organizational, time management, and multitasking abilities

• Ability to handle confidential information with discretion

Preferred Skills

• Familiarity with the signage, construction, or design industry

• Experience using office equipment (e.g., printers, copiers, multi-line phone systems)

• Bilingual (English/Spanish) is a plus